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These documents communicate the intent of the procurement entity to enter into contracts with suppliers, contractors, or consultants for the provision of goods , services , or works. Invitation to Bid : They formally invite potential bidders to submit their bids. These outline the terms and conditions of the contract.
Opportunity for Questions: These meetings provide a platform for prospective bidders or consultants to ask questions and seek clarifications. Minutes of the Meeting: The minutes of both pre-bid and pre-proposal meetings are distributed to all potential bidders or consultants who received the solicitation documents.
Needs analysis ensures an accurate understanding of the goods / services being procured. Much has been written about mandatories, but they are to be evaluated on a pass (yes) or fail (no) basis and must relate to the bidders’ ability to provide the requested goods / services.
Evaluation for Compliance with Technical Requirements: At this stage, the panel evaluates for compliance with specified quality (specifications). A price reasonableness analysis is also done to ascertain that the price of the recommended bidder is fair given the prevailing market conditions.
Alternatively, maybe the contractor can speed up delivery, assume risk of loss, make a quality improvement or otherwise perform a value-add, take on additional tasks, provide a better warranty, confer more intellectual property rights, provide free storage, give more transition support in off-ramping the contract, etc. ”). [59]
This requirement will later be attached by the bidder. Companies can pass the administrative stage as long as they have the Indonesian business field standard qualifications (KBLI) which are in accordance with the qualification requirements for the procurement of goods/services.
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